ROOTCODES SOFTWARE TECHNOLOGIES LIMITED COMPANY ( ROOTCODES YAZILIM TEKNOLOJİLERİ LİMİTED ŞİRKETİ or the Company) respects your privacy and attaches importance to your data security. In this context, this illumination text has been prepared in order to inform and enlighten you within the scope of the Law on Protection of Personal Data No. 6698 (“Law”, “KVKK”) and other relevant legislation.


The Law on Protection of Personal Data No. 6698 was adopted on March 24, 2016, and on April 7, 2016, the Official It was published in the Gazette and entered into force. However, according to Article 32 of the Law titled Enforcement, this Law; Articles 8, 9, 11, 13 , 14, 15, 16 , 17 and 18 came into force as of 7 October 2016.

Law; It has been adopted in order to protect the fundamental rights and freedoms of individuals, especially the privacy of private life, in the processing of personal data, and to regulate the obligations and the procedures and principles to be followed by real and legal persons who process personal data. With this text, visitors are informed and enlightened by Rootcodes.

ROOTCODES YAZILIM TEKNOLOJİLERİ LİMİTED ŞİRKETİ , your name, e-mail address, work and home address, telephone number and other personal data submitted by visitors through the forms on this site are limited only to the purpose of processing and in the lighting text, if approved, in the express consent text, within the limits specified. it will work.




Open Consent

It refers to the consent on a particular subject, based on information and expressed with free will.


Tokat Technopark, Tokat, Center 60150, TR

 Refers to the company ROOTCODES YAZILIM TEKNOLOJİLERİ LİMİTED ŞİRKETİ located at address .

Cookie _ _

They are small files that are saved on users' computers or mobile devices and help store preferences and other information on the web pages they visit.

Related User

Except for the person or unit responsible for technical storage, protection and backup of the data, they are the persons who process personal data within the organization of the data controller or in line with the authorization and instruction received from the data controller.


Deletion, destruction or anonymization of personal data.

Contact Person

The natural person notified by the data controller during registration to the Registry for the communication to be established with the Authority regarding the obligations of the legal persons residing in Turkey and the representative of the data controller of the legal entity not residing in Turkey within the scope of the Law and secondary regulations to be enacted based on this Law.

(The contact person is not authorized to represent the Data Controller. As the name suggests, it is only the person assigned to provide the "liaison" of the communication of the data controller and the Institution.)


The Law on Protection of Personal Data No. 6698, dated March 24, 2016, published in the Official Gazette dated 7 April 2016 and numbered 29677 .

Recording Media

Any environment where personal data is processed wholly or partially automatically or by non-automatic means provided that it is a part of any data recording system.

Personal Data

Any information relating to an identified or identifiable natural person.

Processing of Personal Data

Obtaining, recording, storing, preserving, changing, rearranging, disclosing, transferring, taking over, making available, classifying or using personal data completely or partially by automatic or non-automatic means provided that it is a part of any data recording system. Any operation performed on the data, such as blocking.

Anonymization of Personal Data

Making personal data incapable of being associated with an identified or identifiable natural person under any circumstances, even by matching with other data.

Your Personal Data


Deletion of personal data; making personal data inaccessible and unusable for Relevant Users in any way.

Your Personal Data


The process of making personal data inaccessible, irretrievable and unusable by anyone in any way.


Personal Data Protection Board.

Special Qualified



Data on race, ethnic origin, political opinion, philosophical belief, religion, sect or other beliefs, disguise and dress, membership of associations, foundations or unions, health, sexual life, criminal convictions and security measures, and biometric and genetic data.

Periodic Destruction

The deletion, destruction or anonymization process, which will be carried out ex officio at repetitive intervals and specified in the personal data storage and destruction policy, in the event that all the conditions sought for the processing of personal data are eliminated.


Personal data protection policy established by the company.

Data Processor

The natural or legal person who processes personal data on behalf of the data controller based on the authority given by him.

Data Recording System

The registration system in which personal data is processed and structured according to certain criteria.

Data Owner/Relevant Person

The natural person whose personal data is processed.

Data Controller

The natural or legal person who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system.


Law on Protection of Personal Data No. 6698 - Regulation on the Deletion, Destruction or Anonymization of Personal Data - Regulation on the Registry of Data Controllers - Communiqué on the Procedures and Principles to be Followed in Fulfilling the Obligation to Clarify - Communiqué on Application to the Data Controller and Procedure Principles Communiqué on the Principles



As stated in this Enlightenment Text, the COMPANY is the data controller in accordance with KVKK.

I.                      Data Controller Information


Short Name   : ROOTCODES

Address         : Tokat Technopark, Tokat, Center 60150, TR

I. Website       : http://rootcodes.com


ii.                     Contact Person

Name:             : Yunus

Surname        : Aydogan

Email              : info@rootcodes.com

Phone            : 0506 347 17 69


Why We Process Your Data

Carrying out necessary activities within the company in order to ensure that your personal data, products and services provided by our company can be offered to you, the necessary work is carried out with the relevant business unit and business partners in order to offer our customers products and services that are suitable for your consumption and purchasing motivation, human resources management is provided by our company and real persons It is processed in accordance with Articles 5 and 6 of the Law for the purposes of ensuring the rights of our Company, taking the necessary steps by our Company in making, implementing and realizing commercial decisions, ensuring the legal safety of real persons with whom we have business relations and our Company arising from these relations, and for similar purposes, including but not limited to these.

Your Personal Data may be processed by ROOTCODES YAZILIM TEKNOLOJİLERİ LİMİTED ŞİRKETİ as Data Controller, without seeking your explicit consent in the following cases:

a) expressly provided for in laws;

b) It is compulsory for the protection of the life or physical integrity of the person or another person, who is unable to express his consent due to actual impossibility or whose consent is not legally recognized.

c) It is necessary to process the personal data of the parties to the contract, provided that it is directly related to the performance of the contract.

ç ) It is mandatory to fulfill our legal obligations as a data controller;

d) The person concerned has been made public by himself.

e) Data processing is mandatory for the establishment, exercise or protection of a right

f) Provided that it does not harm the fundamental rights and freedoms of the data subject, data processing is mandatory for the legitimate interests of the data controller, and it can be used for the purposes we will specify below, based on any of the conditions.


Your personal data may be processed for the following purposes;

  • Communicating with you and others as part of the job.
  • To send you important information about changes to our terms of service, changes to our electronic services, and other administrative information.
  • Provide quality, training and security improvement (for example, regarding recorded or monitored phone calls made to our contact numbers)
  • Resolving complaints and processing data access or correction requests.
  • Prevent, detect and investigate crime, including fraud and money laundering, and analyze and manage other business risks.
  • Comply with applicable laws and regulatory obligations (including those outside your country of residence), including anti-money laundering and anti-terrorism laws; comply with legal process and respond to requests from government and government authorities (including those outside your country of residence).
  • Managing our infrastructure and business activities and auditing, finance and accounting; invoicing and collections; information processing systems; data and website hosting; Comply with internal policies and procedures, including those related to business continuity and records, document and print management.
  • To establish and defend legal rights; to protect our operations or the activities of our business partners, our rights, privacy, security or property and/or your or others' such assets, and to take available remedies or limit our damage.
  • Conducting market research and analysis, including satisfaction surveys.
  • Enabling you to participate in contests, prize draws and similar promotions and administering these activities.
  • Facilitate the social media sharing function.
  • Personalize your experience with electronic services by providing you with tailored information and advertisements.


 Your Personal Data We Process

Identity Information : Your name, surname, TR identity number, mother's name, father's name, place and date of birth, student number, personnel registration number, nationality information and other information provided to the Company with your express consent.

Contact Information             : Your residence address, workplace address, telephone number and e-mail address, KEP address, and if available , your mobile phone number, fax number or other communication channels that you have provided with your consent so that we can contact you. your information about it.

Employment and Education Information : The application form you filled in for application to the Company (job application, student registration, application to participate in certified / uncertified training), within the scope of the registration document and / or the job sent to info@rootcodes.com , which is the official e-mail address of the Company . Your identity information, information about your employment status, contact information and your education status (such as “university graduate, graduate graduate, physics department graduate”) and past graduation information by using other online or physical application methods provided by the Company or in application forms, your course/seminar information you attended, your certificate information and your national or international exam results.


To Whom and For What Purpose the Processed Personal Data Can Be Transferred

Your collected personal data; Ensuring the legal and commercial security of our Company and the persons who have a business relationship with our Company; Carrying out the necessary work by our business units in order to benefit you from the products and services offered by our company; Customizing the products and services offered by our company according to your tastes, usage habits and needs and recommending them to our business partners, suppliers, shareholders, legally authorized public institutions and private individuals, in order to determine and implement our company's commercial and business strategies and to ensure the execution of our company's human resources policies , Personal data can be transferred within the framework of the processing conditions and purposes specified in Articles 8 and 9 of the.

Method and Legal Reason for Personal Data Collection

Your personal data is collected by our Company through different channels and based on different legal reasons to carry out our commercial activities.

Your personal data includes member registration form, registration/application forms filled on the internet, receipt and expenditure documents, video and audio recording devices used in events, security camera recordings and the COMPANY official e-mail address info@rootcodes.com or “@rootcodes.com” In case of sending personal data to any e-mail address of the Company using the ” extension, or to the address of Yunus.aydogan.35@hs01.kep.tr KEP , it is collected through the said communication channels.

Personal data is also collected by sending documents physically, physically filling out a document provided by the Company, filling out the library membership form with wet signature in order to provide library service, calling +90 850 474 3737 or other internal numbers of the Company.

Your personal data is also collected automatically via the cookies ( cookie ) used in the info@rootcodes.com address and its extensions . These cookies are only necessary for the visitor to use the site with full efficiency and are used to remember the visitor's preferences and do not provide any other personal data. Our cookie policy https://rootcodes.com/cookie-policy You can access it at.


The company does not engage in any personal data processing activities that do not fall within the scope of personal data processing conditions.

The personal data processing conditions in the KVKK are as follows;

Ø  express consent of the person concerned ,

Ø  clearly stipulated in the law ,

Ø  It is compulsory for the protection of the life or physical integrity of the person or another person, who is unable to express his consent due to actual impossibility or whose consent is not legally valid ,

Ø  It is necessary to process the personal data of the parties to the contract, provided that it is directly related to the establishment or performance of a contract,

Ø  is mandatory for the data controller to fulfill its legal obligation ,

Ø  Having been made public by the data owner himself ,

Ø  Data processing is mandatory for the establishment, exercise or protection of a right,

Ø  processing is mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data owner .

The basic processing condition for sensitive personal data is express consent and the Company does not basically aim to process sensitive personal data. However, your personal data of special nature, which we need to process due to our activities or that you have given your consent with your explicit consent, are also processed in a measured manner within the scope of the legislation.

KVKK for the processing of special quality personal data are as follows;

Ø  Having the express consent of the person concerned,

Ø  Explicitly stipulated in laws for personal data of special nature other than health and sexual life,

Personal data related to health and sexual life, however,

Ø  Protection of public health,

Ø  Preventive medicine,

Ø  medical diagnosis,

Ø  Execution of treatment and care services,

Ø  For the purpose of planning and managing health services and financing,

Ø  It can be processed by persons or authorized institutions and organizations under the obligation of secrecy without seeking the explicit consent of the person concerned.


One or more personal data processing conditions that make a personal data processing activity lawful may exist at the same time.

In order to realize our aforesaid purposes, it is necessary to process your data, which we mentioned above. While transferring identity information to our company, data that is not actually within our processing purposes can also be transferred to us. Within the scope of administrative and technical measures, we delete and/or anonymize the data in question at the end of the periods stipulated in the legislation, but this is not possible under all circumstances. In this case, it is necessary to apply for your explicit consent in order to process the data in question.


Related Person Enumerated in Article 11 of the KVKK

As personal data owners, if you submit your requests regarding your rights to our Company through the methods set out below in this Clarification Text , our Company will conclude the request free of charge as soon as possible and within thirty days at the latest, depending on the nature of the request. However, if a fee is stipulated by the Personal Data Protection Board, the fee in the tariff determined by our Company will be charged. In this context, personal data owners;

  • Learning whether personal data is processed or not,
  • If personal data has been processed, requesting information about it,
  • Learning the purpose of processing personal data and whether they are used in accordance with its purpose,
  • Knowing the third parties to whom personal data is transferred at home or abroad,
  • Requesting correction of personal data in case of incomplete or incorrect processing and requesting notification of the transaction made within this scope to the third parties to whom the personal data has been transferred,
  • the deletion or destruction of personal data in the event that the reasons requiring it to be processed disappear despite the fact that it has been processed in accordance with the provisions of the KVKK and other relevant laws, and requesting the notification of the transaction made in this context to the third parties to whom the personal data has been transferred,
  • Objecting to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems,
  • In the event that personal data is damaged due to unlawful processing, it has the right to demand the compensation of the damage.


How Can You Exercise Your Rights?

https://rootcodes.com/kvkk-application-form.pdf You can fill in the "application form", which you can download using the link, in line with your request/complaint, and send the said form to us via kvkk@rootcodes.com or fill the form physically Tokat Teknopark, Tokat, Merkez 60150, TR You can send it to your address via cargo/mail.

If you submit your request to us using one of the methods shown above, KVKK art. In accordance with 13/2, your request will be evaluated within 30 days at the latest and you will be informed about the subject. If your request is accepted, the necessary actions will be carried out immediately by the data controller COMPANY.

As a rule, requests are met free of charge ; As stipulated in article 7 of the Communiqué; “If the application of the person concerned is to be answered in writing, up to 10 pages are not charged. A transaction fee of 1 TL may be charged for each page over 10 pages. If the response to the application is given in a recording medium such as CD or flash memory, the fee that may be requested by the data controller cannot exceed the cost of the recording medium. In accordance with its provisions, a fee may be requested by the COMPANY.



I.          Amendment 1                       : The document has not been changed yet.

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